There is no question that technology is directly linked to digital transformation. After all, various advancements have led to many improvements and efficiencies in our daily lives, especially in the workplace. Technology helps speed up operations, opens up new communication channels with consumers, and makes it simpler to respond to market changes.
This is especially true now that the COVID-19 crisis has resulted in a significant shift in how most companies conduct business. During the pandemic, customers shifted drastically toward online channels for almost all transactions. This prompted companies to respond and adapt to the changing business landscape.
The Effect of Employing Technology in the Workplace
According to the results of an online poll conducted by McKinsey & Company in 2020, most respondents see the value of technology as a critical component of their organization, not merely a source of cost savings.
In addition, some of the respondents who have successfully implemented crisis response measures describe a breadth of technological capabilities that others do not. This involves addressing technical talent gaps during the crisis, utilizing more modern technologies, and experimenting with and developing new business approaches.
What is Digital Transformation?
The phrase “digital transformation” was coined in late 2011 by the consulting firm CapGemini, in cooperation with the MIT Center for Digital Business. They describe it as the application of technology to significantly increase the performance or reach of businesses.
Aside from incorporating digital technology into all aspects of a company’s operations, digital transformation may fundamentally alter how you conduct business with internal staff and external clients. This entails organizations challenging the existing quo, being at ease with the uncomfortable, and experimenting with new ways.
This also involves an evaluation and, at times, adjustment to all elements of an organization, which includes:
- Customer Satisfaction
- Operations Agility
- Leadership and Culture
- Workforce Enablement
- Digital Technology Integration
Digital Transformation vs. Digitization
However, many businesses confuse digitization with digital transformation. The former introduces a tool that aids in efficiency. For example, replacing manual cash registers with point-of-sale systems or switching from handwritten letters to email.
In contrast, digital transformation begins with altering and enhancing consumer connections. It is not a one-time event but rather a continual practice and mentality for businesses. After all, technology evolves at a quick pace. This is why companies must adapt to these changes and continually analyze and test new technology to determine what may bring value to their operations.
The Four Main Areas of Digital Transformation
This refers to altering your company’s operational processes, services, and models via technology. In addition to the participation of your brand’s people, procedures, and applications, it may therefore utilize your team’s talents, accomplishments, and prospects. Data and analytics benefit from new ways of accessing and processing information due to business process transformation.
Changing your company’s business model includes the incorporation of technology. This is because, rather than installing technology to implement it, it will increase revenue and improve the customer experience. The business model transformation considers your company’s unlimited potential. For example, a digital biometrics system has replaced time card attendance at an office to limit paper waste and provide high security and assurance.
When one business successfully transitions into another, this is referred to as domain transformation. Amazon, for example, has introduced its own streaming platform as well as Amazon Web Services.
Cultural or Organizational Area
Consider cultural or organizational transformation while thinking about digital transformation. This is because various people utilize different systems. Getting everyone on the same page and prepared to accept significant changes in the workplace may be difficult. However, it will be worthwhile whenever your brand provides a superior result for your customers.
What Does Digital Transformation Mean to Workplace or Office?
Office digital transformation implies that businesses may manage numerous program and project management activities toward a common goal. This is to put the technological plan into action.
Furthermore, office digital transformation is in charge of pushing complicated operational structures and organizational strategy efforts. It is the vital link between the executive vision and the organization’s work.
Functional Criteria That Workspaces Must Meet as Part of Office Digital Transformation
A Constant Ebb and Flow of People
Your workspace will need to support a changing mix of inhabitants as part of the office digital revolution. Employees, people working remotely, temporary talents, individuals or teams from partner firms, clients, suppliers, and so on are all included. This blurs the distinction between outsiders and insiders. As a result, workplaces must cater to both first-time visitors and long-term workers.
Office digital transformation demands similarly adaptable environments. Project teams will have to adjust to this transition, and group size and workspace needs may fluctuate if functions and departments are slow to adapt to the new work procedures.
Your business must be effectively connected to knowledge flows to successfully implement a digital transformation in your workplace. Your company should encourage this connectivity by providing the necessary technology, resources, and atmosphere. This will allow for seamless cooperation and knowledge-sharing both inside and with customers, suppliers, partners, and those outside the organization.
Aside from that, include agile innovations in your company that assist with these tasks. For example, a dental clinic uses a scheduling system for its dentists and clients. As a result, consumers may freely pick their next dental appointment while working around their dentists’ schedules.
Hierarchies can be an impediment to development. Suppose your company’s process begins at the bottom and gradually progresses to the top. In that case, it will centralize decision-making and regulate who has access to whom and what type of information. You may decrease these agile techniques with the aid of workplace digital transformation solutions.
For example, having a booking system for a consulting firm reduces the trouble of raising an appointment approval from one department to another. In addition, this technique minimizes the client’s waiting time.
Where to Purchase Office Digital Transformation Solutions in the Philippines?
Look no further because we have the solution for you! No matter where you are in the country, Internet of Things Philippines Inc. offers cost-effective and high-quality products for your business. We are an aggressive company that utilizes the cutting-edge technology of the Internet of Things (IoT) and Radio Frequency Identification (RFID) in all market aspects, especially workplaces, to improve your daily lives.
Our office digital transformation solutions assist businesses in changing the way they operate, value their customers, and optimize their services. We have collaborated with the Malaysian firm CALMS Technologies Sdn. Bhd. to deliver one of the top intelligent solutions that will digitally alter your business for the better. These products are classified according to their intended use, such as:
- Facility Booking System
- Meal Redemption System
- Bus Pickup System
- Cashless Cafeteria
- Cashless Vending
The SWVIMS004CLIENT CALMS Visitor Management System assists facilities in screening and tracking visitors to their facility. The ViMS allows your company to manage better building security, improved services, and more efficient visitor processing. It enhances your company’s image in the eyes of your customers since it optimizes critical security procedures.
This high-quality system has several features: secure sign-in and out, quick and easy registration, visitor card printing, visitor form issuance, photo capture for visitor records, blacklisting of unwanted visitors, and pre-appointment administration.
The SWVIMS004WEBA CALMS ViMS Web Server Pre-Appointment Module is perfect for businesses that use the pre-appointment system. This cost-effective technology assists institutions in ensuring facility security through quick screening and tracking as well as pre-appointment management. In addition, it has quick and easy registration, secure sign-in and out, and the ability to blacklist unwanted visitors.
By issuing a visitor form, the ViMS maintains track of who enters and exits the premises. Once the system accepts the form, a visitor card or paper badge will be printed.
The SWVIMS004CLIENT-S CALMS ViMS Self Service Visitor Registration is an excellent choice for banks and consulting firms looking for a more efficient and convenient check-in process. It is a high-security, cost-effective system that runs 24 hours a day, 7 days a week, with excellent and consistent performance. This setup includes a kiosk with a 17-inch IR touch screen monitor and an Intel Core i3 CPU.
You may also buy and update additional kiosk components, such as a cash acceptor module and a card reader. The ViMS kiosk is also available in a variety of styles. In addition, this system is environmentally beneficial because of its small carbon impact.
Do you lack sufficient resources to support your company’s digital office software? We’ve got a solution for you! The SSWAPP004HOST Host Mobile App is a useful mobile app that allows your employees to book specific rooms and receive timely messages and reminder alerts. This system is an ideal choice for hotels and resorts since it allows clients to download the app and plan a reservation with the location.
The Host Mobile App also includes appointment history, push notifications, up-to-date appointment alarms, and simple facility booking.
The SSWAPP004BRIEFING-S CALMS Security Briefing/Health Questionnaire eliminates the need to complete a plethora of quarantine paperwork. This system is a digital visitor declaration that will aid in the pre-screening process at your firm. Before they check into your facility, your customers must enter their health conditions and travel history into the system.
Other key features of the security briefing and health questionnaire also include:
- Streamlining your client’s check-in procedure with embedded security papers and safety precaution comments.
- Flashing safety precaution notes or videos on the monitor to remind everyone of the implemented health protocols on the premises.
- Installing a tracking system for the expiration of security briefings.
Are you searching for a solution to help you streamline and manage the booking system at your facility? SWFOBS054 Facility Booking System might be what you’re looking for. This web-based application allows you to manage and plan all booking appointments for your facilities, whether it’s the meeting room, conference hall, sports arena, or auditorium.
This system includes real-time availability management and a particular scheduling calendar for pre-booking facilities on a daily, weekly, or monthly basis. It offers excellent and dependable performance with an integrated active directory, biometric door access control system, and tablet display. If there are any requests, approvals, or cancellations of bookings, you will be notified by email or SMS, as well as a detailed room use report.
If you need an appointment software that you can use everywhere, the SWFOBS054DISPLAY Tablet Booking Display Software is the way to go. The tablet booking display software displays whether or not a specific room is available. It also shows the duration of current and planned activities in each space, whether in a meeting room, assembly hall, or conference area.
In addition, the mobile and convenient software includes an active directory, a display of room data, and real-time meeting reports.
The SWEMERS003 CALMS Meal Allowance and Redemption Management System offers a cashless and easy employee meal redemption or subsidy operation. This integrated solution replaces the conventional delivery of lunch coupons while lowering overall corporate costs and boosting productivity.
The meal allowance and redemption management system works by simplifying the use of a single ID for multiple applications. This method provides assistance in automating and improving their company operations. Aside from that, it fosters a hassle-free printing environment and prevents potential income leaks and losses.
If your company uses shuttle pickup services for on-site personnel, you should consider the BATS Non-Location Bus Tracking System. This system is intended to manage employee shuttle pickups in a simple and cost-effective manner, therefore improving the shuttle experience. It may also determine who is eligible to board the bus, as well as provide reports to the management.
The system’s other features include:
- Seamless integration with staff/student cards or fingerprints
- Quick booking updates are available via the web application anytime and anywhere
- Utilization of the system on an Android tablet or smartphone
QR codes make it simple to visit a web link or application. Many businesses use this technology to connect consumers to a web link to fill out the quarantine form. If you’re thinking about using QR codes in your company, the CALMS Scan Me App is for you.
This smartphone app is meant to generate visitor and customer personal QR codes, supporting non-public disclosure of visitor information and contactless registration.
Businesses prioritize contact tracing in addition to adopting social separation in their enterprises. IOT Philippines Inc., in partnership with CALMS, provides the CALMS Safe Scan N Go Contact Tracing App for your company. This smartphone app is intended to register visitors, digitize contact information, and keep temperature data for improved contact tracking. This system, in addition to being government SOP compliant, can operate offline and reduce cross-contamination.
Incorporating technology in workplaces helps get the job done. After all, technology provides a digital solution that would help improve the working process. This is why many businesses have shifted to office digital transformation solutions, especially during the pandemic. Utilizing these systems helped enhance their quality of work and services, whether inside or outside the company.
Choosing an appropriate office digital transformation system for your business should not be overwhelming. IOT Philippines Inc. is here to help you select among our wide range of applications. Reach out to us today for more details!