Introduction
The office lobby is one of the first things that visitors see whenever they get inside your building. In other words, this part of your establishment is crucial to making a lasting impression on potential clients, new employees, possible vendors, or anyone you want your company to be associated with.
Depending on your company’s requirements and personal preferences, you can build and design your lobby any way you want. What’s important, however, is for the waiting area to be as cozy as possible to prevent visitors from feeling discomfort. The lighting, air conditioning, and overall ambiance should not be neglected if you want to make a good first impression on your guests.
Modern lobbies are getting more popular today, too. Some companies invest in smart lobby and visitor management systems in the Philippines. These advanced systems typically have a sleek design and use cutting-edge technology. This means they are not simply aesthetically pleasing; they are also well-functioning. Learn more about them by reading this article from Internet of Things Philippines Inc.
Smart Lobby Management Systems, Explained
More and more companies are investing in smart lobby management systems in the Philippines. These systems offer advanced features that different kinds of businesses can benefit from. Before, you had to hire multiple receptionists to help you manage your guests staying in the lobby. Doing that might be inefficient since you need to ask visitors to fill out the logbook and hand in their IDs before they can enter the premises. It might not also be cost-effective since you are employing more people.
Smart office lobbies and visitor management systems are designed to address such problems. Like any digital transformation solution, they require hardware and software to function, and you should get these from trusted providers to ensure that they will work as intended. These systems also need to be connected to the internet like any other kind of smart device. So, it is crucial for you to invest in high-speed networks, as well, before you purchase hardware and software for your smart office lobby.
Benefits of Using Lobby Access Management Systems
Installing smart lobby access management systems in your commercial establishment can greatly benefit you. Check out this list below to learn some of the benefits of these advanced systems as well as a few ways for you to make the most out of your investment:
Faster Check-In Options
Inefficiency is one of the problems that can possibly be addressed by using smart lobby access management systems in the Philippines. In a traditional office lobby setup, employees will be stationed at the front desk to attend to people planning to enter the company premises.
Before guests are allowed to enter, they will have to wait for a few minutes because the receptionists will have to check if they have an appointment with anyone inside the facility. Visitors must also often surrender their IDs and write their details on the company’s logbook. These processes take a while if there are plenty of guests for the day.
With a smart office lobby system, employees can use a simple program to inform the company that they expect a guest. Once the visitor arrives, they must use the hardware or kiosk located at the front desk to log in. Since their name is already in the system, they can immediately enter the company premises.
Receptionists at the front desk might still be needed. They can focus on addressing serious concerns in the lobby and answering guests’ queries if they have any.
Automatic and Personalized Greetings
If you want to make a lasting impression on your potential clients once they visit your office, your smart lobby management system will come in handy. These devices can create a personalized greeting for your guests so that they can feel more special through your warm welcome.
Some smart office lobby devices have advanced facial recognition and automated turnstiles or doors. This way, they can easily identify if an important guest enters your front door. Since they are already recognized by the system, they might no longer have to be asked to use the kiosk to enter their name. They will already be allowed to enter the company premises without being delayed even just a few minutes.
Health Checks
Health is a major concern for many employees. This is why some companies invest in advanced devices that can monitor the well-being of their workers. They use infrared thermometers to detect people who have a high body temperature and might be having a fever. These individuals will not be allowed to enter to prevent them from potentially spreading viruses and infecting their co-workers.
If you use facial recognition with a thermographic sensor in your smart office lobby system, you do not have to manually use a thermometer gun to measure the temperature of anyone who gets inside your facility. The system has an advanced feature that already completes these tasks more efficiently. Your receptionists will be notified if someone with a high temperature insists on getting inside. This way, the person can be politely asked to leave the premises and return once they no longer show signs of sickness.
You can add custom commands, as well, and take advantage of the face recognition feature of the device. For example, if your company encourages the use of face masks, you can make the system detect people who are not wearing one.
Establishments That Require Lobby Visitor Management Systems
Here are a few examples of commercial establishments that will greatly benefit from using a smart lobby identity management system in the Philippines:
Manufacturing
Industrial sites and factories receive many visitors in a day, including suppliers, workers, contractors, and utility providers. These facilities would greatly benefit from an advanced lobby management system to detect people entering the premises. This way, visitors who booked in advance can get served faster and do not have to spend a long time in the waiting area.
Office Buildings
Corporate offices also receive a lot of guests, so it will be a great help if they have a modern lobby with an advanced visitor management system. Visitors can simply use the kiosks at the front desk to input their details, and they will easily be allowed to enter the company premises.
Health Care Institutions
For some health care institutions, smart lobby management systems will be quite beneficial, too. Patients who have booked an appointment with the doctor can simply get inside the facility and wait for them to be attended to. This prevents people from flocking to the front desk, and the space that will be saved can be used by emergency patients.
Your Trusted Provider of Lobby Management Systems
Internet of Things Philippines Inc. can provide smart devices you can use in your commercial establishment. We have smart lobby and visitor management systems that businesses in the Philippines can install in their facilities. This is a way to easily receive guests and monitor who goes in and out of your company property. It is also beneficial in preventing intruders from gaining entry into your building premises.
Our company has been in this business for many years already, and we have already served numerous clients. Right now, we are trusted by many of our previous patrons because they feel happy with the services we have rendered for them. If you wish to be one of our satisfied customers, learning more about our IOT solutions would be helpful. Our team is only one call away if you want to learn more about us.
FAQs About Smart Lobby and Visitor Management Systems
What Devices Should Smart Lobbies Have?
Smart lobby management systems are composed of different components. The most important ones are:
- Tablet – This device will be used by the visitor to input their name and other essential details. It is small and compact, so it will not take up too much space in your lobby.
- Web Camera – The camera is essential in some features of a smart office lobby. This device will detect faces and check if someone important has entered the front door.
- Printer – Some smart office lobby management systems create a visitor’s pass in real-time. If you want that feature, you might need a small printer.
Are There Security Risks in Having a Smart Office Lobby?
Smart office lobby systems are machines, too, so they have some limitations in terms of security. Rest assured, however, that you can use automatic turnstiles to complement your visitor management systems in your smart lobby. This way, an unauthorized person or a visitor who is not properly processed in the system will not be allowed to enter the barriers.
What Are Other Considerations for Smart Lobby Management Systems?
When installing a smart office lobby management system, it is important that you have a strong internet connection. The system relies on a high-speed network to improve efficiency and boost security in your company. Additionally, you might want to invest in a database server to increase the system’s storage capacity. This is handy for large companies and other establishments that receive plenty of guests daily.
Conclusion
Smart lobby and visitor management systems are highly beneficial for companies in the Philippines. These advanced systems can be installed in commercial establishments, making it easier for business owners and managers to monitor guests and prevent the entry of intruders.
If you wish to use these systems in your company, be sure to find a reliable provider like Internet of Things Philippines Inc. We can provide you with hardware and software to help build your smart office lobby and assist with the installation and integration of the system if necessary. Partner with us today to see how our services can benefit your business. For any clarification about our IOT solutions, do not hesitate to message us!