Introduction
Hospitals, government agencies, corporations, and educational institutions may belong to different industries, but they all must employ systems to manage the daily influx of visitors. While pen and logbooks were mainly used to track the check-in and check-out times of different people, modern technologies now provide a more efficient and accurate means to do this task.
Visitor management kiosks are state-of-the-art solutions run by software that serve to streamline sign-in processes. Companies can have these devices installed in their buildings by partnering with visitor management kiosk providers, like Internet of Things Philippines Inc.
In this article, we will discuss various problems that visitor management systems can remedy to help you understand their benefits further.
Problem #1: Security Vulnerabilities
One of the primary challenges companies face is maintaining the security of their establishment to protect their employees, customers, and assets. Particularly in large-scale properties, it can be extremely tough to track and monitor the individuals who enter and exit. Outdated pen-and-paper visitor management systems can lead to the unauthorized entry of people with harmful intentions, resulting in an unprecedented crisis.
With a visitor management kiosk in place, your company can have more control and visibility over the individuals who come and go. These technologies can better determine the identities of visitors and prevent people with no legitimate reasons for entering the company’s premises from coming in.
Problem #2: Visitor Check-In Inefficiency
Inefficient visitor management processes, such as using a manual logbook, often lead to long lines and wasted time. This can negatively impact visitor experience and give the impression that your institution is disorganized.
Visitor management software streamlines check-in and check-out processes and eliminates the need for people to log their information manually. This minimizes human error and significantly reduces the time it takes for a visitor to input their information. Moreover, it is easier now to delete and update visitor data.
Problem #3: Regulatory Compliance Issues
Aside from managing visitors, companies also need to meet regulatory requirements related to data privacy and maintaining visitor information. This can be challenging with manual check-in systems.
However, with visitor management software, companies can now more easily ensure that the data they collect is securely stored and adheres to privacy laws. Securing and maintaining updated visitor records also becomes more manageable, allowing your organization to better meet compliance requirements.
Problem #4: Time for Priority Responsibilities
A common problem faced by various businesses is not having enough staff to cater to customers and accomplish other tasks. One of the main advantages of investing in visitor management kiosks is that it frees up the workload of some of your employees. Routine check-ins and other menial tasks can now be accomplished by these digital systems.
As a result, your staff can focus on responsibilities that need more of their time and attention. This includes answering complex customer queries, assisting visitors with special needs, and providing support during emergency situations.
Problem #5: Delays in Emergency Response
Speaking of emergencies, there is always the threat of unpreventable disasters like earthquakes. Sometimes, no matter how secure you keep your premises, there is still a chance that somebody can come in and cause workforce violence. In cases like this, it’s critical to get information about the building’s occupants—how many they are, their identities, roles, and so on.
Such data can easily be procured with visitor management systems in place. These technologies can provide a complete and detailed list of building occupants to authorities so they can immediately proceed with search and rescue measures to ensure everyone’s safety.
Problem #6: Unprofessional Company Image
It may seem like a small thing, but maintaining a professional company image is important. It builds your credibility as an expert in your industry, helping to attract potential clients and new talent and increase your customer base.
Technologies like gate pass management systems help create a good impression on people by providing a seamless visitor management experience. With modern solutions like these, there’s no need to wait in long lines, allowing individuals to start their respective appointments as soon as possible.
Where To Position Your Visitor Management Kiosks
Knowing where to place your visitor management kiosks is essential to maximize their efficiency and purpose. Positioning them properly helps give people cues on where they should begin the check-in process, enabling them to have a great registration experience.
One of the primary areas to place your visitor management kiosk is near the entrance of your establishment. This could be within the building, in the lobby, or outside in the foyer before visitors can enter. Doing this helps secure your company’s entry points from unauthorized individuals.
Another area where you can place your visitor management kiosk is next to your reception desk. Usually, upon entering the building, visitors will be looking for a receptionist to guide them, so putting your kiosk near them is a good idea. You can also try setting the kiosk on top of the reception desk itself to save floor space.
Meanwhile, you will also need to consider the availability of power outlets so your kiosks can serve visitors without interruption. Moreover, it’s best not to place your visitor management kiosk in areas with unstable Wi-Fi connections because modern systems nowadays are cloud-based.
Tackle These Problems by Contacting Expert Visitor Management Kiosk Providers Today!
Visitor management kiosks are essential for maintaining the overall security of various establishments and ensuring visitors quickly enter the building without waiting too long in line. Consequently, it’s important that you partner with trusted visitor management kiosk providers in the Philippines, like IOT Philippines.
We are a supplier of different enterprise technologies, such as access control, RFID, biometrics, and artificial intelligence products. We offer various visitor management system products, including systems for walk-in guests and pre-appointment visitors. We also provide visitor management with integration to ID card scanners.
Our systems have real-time integration of access control and facilities booking system, helping protect employees, secure company assets, and collect comprehensive information about visitors.
Conclusion
It’s wonderful how different organizational problems can now be solved with the use of modern technologies like visitor management kiosks. Get in touch with IOT Philippines to start reaping the benefits of these systems. From installation to staff orientation, you can count on us to deliver. Contact us today
