Introduction
The check-in process is crucial for companies to ensure security and regulatory compliance. It helps verify the identity of visitors, prevent unauthorized access, and meet legal obligations, especially in sectors subject to strict regulations. And since a proper check-in process maintains a record of who is on the premises at a particular time, it can further enhance emergency preparedness.
Indeed, the importance of an effective check-in process cannot be overstated. The problem, however, is that these systems are often inefficient, particularly in companies and buildings that employ or house many people. With the current manual check-in process, visitors must wait in line before being assisted at the receptionist’s desk. Once they get their turn, they will be asked to write their name on the logbook and surrender a valid ID before they are allowed to enter the premises.
This system needs to be updated. Advanced check-in processes use modern equipment, like contactless visitor management kiosks, that you can get from us here at Internet of Things Philippines, Inc. If you are second-guessing whether these devices can benefit you, reading this article will help. Below, we summarize everything you need to know about contactless VMS kiosks, including their main advantages to specific industries and sectors.
Benefits of Contactless Visitor Management Kiosks
Investing in touchless visitor management systems can definitely be a boon for your company. Here are a few benefits you can enjoy if you have these devices installed in your premises:
Faster Check-Ins
One thing about VMS kiosks is that they are designed for efficiency. They allow guests to check in quickly and smoothly, reducing wait times and making the registration process hassle-free. This expedited system prevents overcrowding and long lines in the lobby area. More importantly, it also improves visitors’ overall experience entering your building.
Better Privacy Protection
Compared to the manual check-in process that involves filling out a logbook, using VMS kiosks is safer in terms of privacy. For starters, logbooks can easily be misplaced or stolen. This can lead to several problems since they contain records of visitors’ names, contact numbers, and other vital information.
The data stored in visitor management systems are harder to obtain. This reduces privacy and security concerns, fostering an environment of trust and confidence between your company and your visitors. More importantly, you can ensure that your business complies with data protection regulations set by local and national authorities.
Automated Data Collection
One of the best things about visitor sign-in kiosks is that they help automate the process of collecting and managing data of your guests. When visitors check in, their information is digitally recorded and securely stored, eliminating the need for manual data entry. This reduces the risk of errors, streamlines administrative tasks, and prevents unwanted delays in your check-in processes.
Improved Professional Image
Using contactless VMS kiosks can significantly enhance your company’s professional image. It signals that your organization is committed to using modern technology to improve security and operational efficiency. Visitors, including clients and potential investors, can be impressed by your trendy and techy approach regarding your check-in procedures.
Less Physical Contact
Health and safety precautions and considerations are becoming increasingly important these days, so businesses are now investing in touchless technologies, like contactless VMS kiosks. These devices effectively reduce shared surfaces and physical contact between visitors and staff. As a result, it significantly prevents the spread of germs, bacteria, viruses, and diseases among the people inside your building.
Industries That Can Benefit From Contactless Visitor Management Kiosk
Contactless visitor sign-in kiosks can be advantageous for a wide range of industries. Some of the sectors they can positively impact are:
Manufacturing
Companies manufacturing different products can benefit from installing touchless VMS kiosks. With these devices, they can expedite the visitor management process; they provide a more efficient way for guests (like contractors and suppliers) to get inside the premises without ever compromising the overall security of their facility.
Contactless VMS kiosks also have visitor tracking features. This helps your security staff monitor your visitors and ensure they are not going to the premises they are not supposed to enter.
Healthcare
Contactless visitor management kiosks can also revolutionize patient and visitor supervision in the healthcare industry. These devices can streamline the registration process in the hospital’s reception area, significantly reducing wait times and long lines in the lobby. Outpatient visitors can quickly check themselves in and directly go to their doctor for their appointment. Guests dropping by to see confined patients can also breeze through the sign-in process.
The touchless feature of these devices will definitely come in handy in hospital settings. Since physical interaction is reduced, the chances of germs and bacteria spreading are also drastically lessened.
Corporate
In a corporate setting, contactless VMS systems offer a great deal of benefits. For starters, they can improve visitor experience because guests no longer have to endure the tedious registration process in the reception hall. They can also enhance security since they can be used to manage all entry and exit points in the entire facility.
Government
Government agencies can also benefit from using touchless VMS kiosks. The high number of people visiting public offices, like city halls and government buildings, can lead to long queues and endless wait times. Visitor check-in kiosks can eliminate these lines and make it easier for citizens to access certain services.
Education
Educational institutions can use contactless VMS kiosks to efficiently manage their visitors, including guardians, district supervisors, and guest staff. By effectively using these devices, school administrators can ensure their students’ and teachers’ safety and security because they know that only authorized people can get inside and roam around the campus.
Manage Entry in Your Facility With the Help of IOT Philippines
Certainly, contactless visitor management kiosks offer benefits that can be tailored to the unique needs and requirements of various industries. Their prevalence in modern buildings and facilities contributes to a safe, efficient, and professional environment. These devices benefit you as a business owner by streamlining your check-in systems and preventing operation delays. Additionally, they provide significant advantages to your employees, ensuring they can work with peace of mind, knowing they are secure in their workplace.
Invest in new contactless visitor management kiosks today! Get in touch with us at IOT Philippines to learn how to procure these products.
