Introduction
Many establishments, from schools and hospitals to offices and manufacturing facilities, continue relying on outdated guest registration processes, such as using pen and paper logbooks. However, these methods are tedious and may cause lobby traffic to build up. They can even pose risks that jeopardize everyone’s safety.
One proven way to overcome this challenge is by investing in visitor management kiosks in the Philippines, equipped with intuitive interfaces and advanced features. This can streamline check-ins and check-outs, improving visitor experience and security.
If you want to know how these systems can simplify guest registration for your facility, Internet of Things Philippines Inc. is here to help. This article discusses the remarkable advantages of a best-in-class visitor management system.
Why Is Visitor Management Important?
Visitor management involves welcoming, screening, and tracking people that enter a building. This can differ in every organization—while some may only need to record the guest’s name and contact number, others may necessitate badges, legal documents, and more.
Let us look at how visitor management is observed in different facilities. Security guards in schools process guests to confirm if they are there to see a student and ensure a child is entrusted to the correct parent or guardian. On the other hand, those in corporate offices keep an eye out for possible intruders or double-check the identity of visitors.
Though using a manual logbook to monitor visitors may seem affordable and simple, they are less effective than you think. First, there is no privacy. When visitors sign in, they can easily view the details of previous guests who went in before them. This can be risky as some individuals may take photos of the logbook for suspicious reasons.
On top of that, manual logbooks can be easily stolen, destroyed, or burnt. Over time, the ink and paper can fade, causing potential visitor data loss. Since there is no backup system, the data can’t be recovered once it is gone.
With a digital visitor check-in kiosk, you can simplify the record-keeping process without compromising security and compliance obligations. It gives you control and visibility over people going in and out of your premises by verifying their identity and gathering relevant information about their visit. All visitors have to do is follow the check-in flow through a computer or tablet, which, in turn, will print temporary badges and send arrival notifications to staff.
Why You Should Install a Visitor Management Kiosk
Managing an establishment can be cumbersome, especially when overseeing visitors alongside other responsibilities. However, with advanced visitor management kiosks in the Philippines, you can save time, work more efficiently, and provide a positive experience for your guests. Here are their remarkable benefits:
No Long Lines in the Lobby
Visitor check-in kiosks allow people to quickly enter pre-registration details or scan their ID or QR codes. It automates visit approvals, reducing the time spent in line in the lobby. In turn, your staff can work more efficiently and focus on what matters most. In addition, these kiosks help keep your facility secure and your visitation process hassle-free, leaving a positive impression on your guests.
Enhanced Building Security
Any company or organization must be aware of everything happening within the premises, and a visitor management solution can help with this. This additional layer of protection allows staff to log and identify guests as well as prepare for any potential issues. If someone has caused trouble in the past, they can be recognized immediately. Furthermore, the system ensures visitors can only get in authorized areas.
Cost Reduction
Traditional methods of building security can be labor-intensive. Companies have to hire additional staff and assign them by entrances, reception desks, and other areas to effectively handle the flow of visitors and ensure everyone’s safety. Luckily, implementing a visitor management system can reallocate human resources to more valuable tasks. This shift can save you money and maintain consistent customer service around the clock.
Seamless Integration
Visitor management solutions can be seamlessly integrated with your other building technologies. This allows you to conveniently view and manage visitors, doors, and cameras without being physically present on-site. You can merge it with active directory services, instant arrival notifications, third-party watchlists, and video security for live monitoring and reviewing past footage.
Visitor Management Records
Hundreds of people flock to your building every day, making it crucial to track real-time visitor data. A visitor management system serves as a comprehensive archive, allowing you to easily browse through specific visitor records in a few clicks, complete with documents and other information. You can also export the data into sharable formats to expedite investigations.
Where To Buy Visitor Management Kiosks in the Philippines
If you are looking for a user-friendly and innovative visitor management kiosk in the Philippines, your search ends with IOT Philippines. Our solutions will meet your security needs, streamline visitor processing, and keep your guests feeling welcome as they enter your premises.
Our CALMS visitor management system features a secure sign-in and out, automated data capture from identification cards, pre-appointment management, notifications upon visitor arrivals, and visitor badge issuance. We can tailor these solutions to fit your workflow, improving productivity and efficiency.
More importantly, you can have peace of mind knowing you can stay compliant with data handling. Our visitor management solutions have encryptions that will safeguard all your gathered information. Our team will walk you through these systems and install them in your building.
Conclusion
Say goodbye to flipping through visitor logs, relying on manual record-keeping, and struggling with long queues at front desks. High-end visitor check-in kiosks can make a huge difference in simplifying guest management on your premises. These devices make access control hassle-free without compromising your facility’s safety.
