Introduction
Every commercial establishment receives guests occasionally, and each individual is expected to come with proof that they have an appointment with someone inside. Furthermore, they are asked to submit their ID and wait for a few moments before they are allowed to enter the facility.
Managing the lobby area can be a pretty daunting task for receptionists, especially if there are many visitors. When guests are told to wait for more than just a few minutes, they can become frustrated and stressed, which paints the company in a rather bad light. This becomes a more significant problem if that person happens to be a potential business partner or client.
To prevent such scenarios, many companies invest in visitor management kiosks in the Philippines. These devices are designed to help organize and serve guests, such as clients, applicants, business partners, and other important people. You can get them here at Internet of Things Philippines Inc. Be sure to read this article to learn more before procuring these devices for your company.
What Are Visitor Management System Kiosks?
Visitor management systems (VMS) have been around for quite a while. They are used by many companies to check whether guests are allowed to go in and out of their facility. One good thing about them is that they are user-friendly, so receptionists and guards can quickly learn how to operate them. Integrating them into your current security systems should also be hassle-free, but if you’re running into some problems, your vendor should be there to help you.
If you want to use this advanced technology, you must shell out some cash to invest in hardware and software. The cost of visitor management kiosks in the Philippines can vary, depending on the specs, brand, and advanced features. These pieces of technology are worthwhile investments; even startups or budding companies invest in them.
One important thing to remember when procuring VMS hardware and software is for you to get them from a trusted vendor. This is the only way to ensure that the products you invest in will be an excellent asset for your company. They will not be damaged easily and will function well and help you manage your visitors as they come and go.
How Visitor Management Kiosks Improve Security Systems
Physical security is a major concern for many companies. Barring the entry of unwanted individuals can prevent serious problems like theft, vandalism, and property damage.
Before, the only way to do that was to station guards near the front door and other points of entry, so they could apprehend suspicious people who might be lurking around to make mischief. This is no longer the case nowadays because plenty of high-end pieces of equipment can be used to catch unauthorized individuals. VMS kiosks are among those devices that can be used to prevent the entry of unwanted people.
You can install the VMS kiosk near the front door. Visitors will have to input their names, and the device will automatically check if the person can enter. If not, guards or receptionists will be notified to inspect if there is an error or if the individual is trying to enter without permission.
Establishments That Need Visitor Management Kiosks
Different commercial establishments in the Philippines can benefit from installing VMS kiosks in their building. Here are some industries that might require these devices:
Corporate Offices
Corporate buildings receive many guests from time to time. If you want to make a good first impression on your potential clients, applicants, and business partners, VMS kiosks would be a great help. These devices can make it easier to register the names of the visitors, so they do not have to spend much time in the waiting area.
High-End Restaurants
Some restaurants that offer advance booking can use visitor management systems, too. Once the guests enter the establishment, they can immediately be served and enjoy their food. They no longer have to wait a while to be seated and assisted by the servers and waitstaff.
Government Offices
Hundreds of people flock to different government offices in certain months. During this time, receptionists and other workers stationed in the lobby can get overwhelmed by the number of guests. Because they are expected to serve everyone fast, these employees might commit mistakes that tarnish the establishment’s reputation. Investing in VMS kiosks might be a good idea to prevent that from happening.
Data Centers
The number of people who go to data centers need to be monitored in order to maintan and manage their applications and database information. With VMS kiosks installed near the front desk, it can be easier to serve the guests and prevent them from waiting long in the reception area.
Health Facilities
Hospitals, veterinary clinics, and other health care facilities can use visitor management systems, too. These devices can come in handy when receiving patients who have scheduled doctor appointments. The people in the reception area can then be more focused on receiving emergency guests.
Finding a Visitor Management Kiosk Software Provider
Using the right software for your visitor management system kiosk is crucial if you wish to ensure that the device will function the way you want it to. It will also help if you get the program from a trusted vendor like Internet of Things Philippines Inc. We are in the business of providing companies with modern devices and smart systems that they might need to improve their business processes.
We can provide high-end hardware and software, so you can expect them to have plenty of advanced features. They are user-friendly, too, which means they can be operated by anyone as long as they receive minimal training. The visitor management system kiosks we offer to companies in the Phillippines are also easy to install. We are even willing to assist if you need help integrating it into your current systems.
FAQs About Visitor Management System Kiosks
Why Is Visitor Management Important?
More and more companies are trying to invest in visitor management system kiosks. These devices offer quite a lot of benefits, which include:
- Security Boost – As mentioned earlier, VMS kiosks are beneficial in preventing unwanted people from entering your facility. This is a great way to improve security in your company and safety among your employees.
- Emergency Preparedness – If an emergency happens, responders might have to ask you for a detailed list of the people present in the building when the incident occurred. The database of your visitor management system will come in handy in such a situation.
- Health Compliance – Minimizing skin contact among people is a way to prevent the spread of viruses and other harmful bacteria. VMS kiosks can be used to achieve this goal.
Is Visitor Management the Same as Access Control?
Visitor management and access control are advanced systems that can be used to determine who can and cannot enter your facility. Even so, they are quite different from each other.
Access control typically manages employees and individuals who frequently enter company premises. The system ensures that these individuals are workers who should be allowed to enter. In some cases, the system can be configured to prevent the same employees from getting inside various rooms without permission from the higher-ups.
Visitor management, meanwhile, focuses on guests. They usually only include clients, applicants, investors, and others who can only get inside the facility by invitation.
Where Should Visitor Management Kiosks Be Placed?
The VMS kiosks should be placed in the lobby area. However, if you have a large facility, there might be a few factors to consider when choosing a specific location for the device. Here are some of them:
- Visibility – The kiosks should be installed in a location that can easily be spotted. This way, your guests can easily see and use the devices as needed.
- Security – Some VMS kiosks are just composed of small devices, like a tablet, a pen, and a printer, that can easily be stolen, even if they are connected to a larger unit by a wire. To prevent them from getting lost, place them in a secure location.
- Foot Traffic – Although the kiosks should be installed where they can be seen by many people, it is essential to remember to place them where they can obstruct traffic. Be sure to set them up in a spot where they won’t block people’s paths.
Conclusion
Many companies today use advanced technology to make their business processes more efficient. With the right tools, modern systems can now do minute tasks, allowing employees to focus on other important duties. Front desks, for example, used to require plenty of receptionists, but that is no longer the case for firms that invest in visitor management system kiosks in the Philippines.
With a visitor management system kiosk, you only need a small device in the lobby of your establishment. Your guests can use the device to log in with their information, and if their name is in the system, they will automatically be allowed to enter the facility. This eliminates plenty of waiting time that results in long lines at your company’s front desk.
If you wish to use this advanced system, you know who to call. Internet of Things Philippines Inc. is here to provide you with hardware and software for your visitor management system. Reach out to our team today for more information on our products.
